Admin Assistant, Global Markets UK

Job Location	Bexley
Education	Not Mentioned
Salary	Competitive salary
Industry	Not Mentioned
Functional Area	Not Mentioned
Job Type	Permanent, full-time

Job Description

Manager. Responsibilities will include but are not limited to: Responsibilities: • Heavy scheduling/calendaring meetings across time zones and providing planning support, briefing papers and research to support calendar commitments. • Completing and submitting complex expenses and invoices in a timely manner. • Coordinating logistics, scheduling and booking travel, conferences, team offsites, internal and external events and collaborating with Assistants in the business across geographies. • Understanding key deliverables, reporting, monitoring and auditing responsibilities and requirements and creating a calendar and support mechanism to ensure on time and high-quality delivery. • Aiding in creating and delivering presentations and communications. • Supporting staff with complex, time sensitive and confidential projects, reports and tasks, representing their interests, and working independently with relevant business owners to assist where possible and track / enforce deadlines; anticipating requirementsand proactively assisting in driving forward action items, collaborating with Executives, Direct Reports and the wider business. • Facilitating links between the executives and aspects of the business to create awareness, drive change and/or understand critical roadblocks. • Heavy scheduling/calendaring meetings across time zones and providing planning support, briefing papers and research to support calendar commitments. • Completing and submitting complex expenses and invoices in a timely manner. • Coordinating logistics, scheduling and booking travel, conferences, internal and external events. • Collaborating with the Assistants to ensure sufficient cover/overflow; Assistants across geographies and businesses; and external parties (VC’s, clients, vendors etc.). • General duties within the team. • Answering phones and relaying messages/information. • Assisting with financial data formats and typing/proofreading correspondence. • Supporting Executive level staff with complex, time sensitive and confidential projects and tasks. • Anticipating obstacles and being resourceful in proactively working towards solutions, keeping the organisational values in mind. • Identifying and leading efforts to create administrative systems and process efficiencies. SKILLS AND REQUIREMENTS • Bachelor’s degree or equivalent education. • An ability to work independently in completing assigned duties. • Strong organizational and time management skills. • Excellent verbal, written, and interpersonal communication skills. • An ability to quickly gain a thorough knowledge of SVB’s bank operations and products. • An interest in the technology sector and venture capital / private equity transactions. • Proficient in Microsoft Office, Excel and Powerpoint.

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