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Executive Assistant

Reed
Job LocationEast Grinstead
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary, full-time

Job Description

Executive Assistant Location - RH19Temp assignment starting ASAPMy Client., a Hospital based in East Grinstead, areseeking anExecutive Assistant to provide a comprehensive administrative and business support service forExecutive Directors and their teams. This role is integral to the smooth operation of the directoratesand requires a candidate who can handle sensitive information with discretion and initiative. Day-to-day of the role:

  • Provide confidential support, dealing with sensitive information regularly and communicating with staff at all levels.
  • Build and manage relationships with key individuals and groups.
  • Prioritise mail, manage complex diaries, and resolve day-to-day issues using sound judgement.
  • Research and present information for executive directors, analysing and summarising complex data.
  • Plan and organise events, meetings, and workshops, ensuring all materials and logistics are handled efficiently.
  • Administer meetings, distribute papers and agendas, and take formal and informal minutes.
  • Respond to correspondence, draft replies, and collate reports from various sources.
  • Collaborate with other executive assistants to manage priorities and workflow effectively.
  • Provide cover for other executive assistants as needed and train new staff on systems and procedures.
  • Support internal and external audits by providing necessary information and files.
  • Update information on the Trust’s Intranet and website, maintaining communication databases and electronic filing systems.
  • Maintain absence, appraisal, and training records for Directors.
Required Skills & Qualifications:
  • Advanced IT skills with proficiency in Microsoft Office and other relevant software.
  • Strong written and verbal communication skills, with the ability to handle confidential information.
  • Experience in administrative roles, preferably within the NHS or a similar environment.
  • Ability to work autonomously and prioritise effectively.
  • Experience in event planning and meeting administration.
  • Familiarity with electronic filing systems and maintaining records.

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