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Office Coordinator

Venus Recruitment Ltd
Job LocationFarnham
EducationNot Mentioned
Salary£27,000 - £29,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Are you a bright, enthusiastic, and engaging individual with a passion for creating excellent first impressions Your role is vital to the smooth daily operation of the office, ensuring that every interaction reflects the professionalism and warmthof the business.Key Responsibilities:

  • Time Management & Organisational: Exhibit excellent time management and organisationalskills to keep the office running smoothly.
  • People Skills: Be friendly and confident in making calls and meeting people, ensuring a welcoming atmosphere.
  • Confidentiality: Handle confidential information with discretion and responsibility.
  • Office Maintenance: Ensure the office space and facilities are organisedand presentable.
  • Supplies Management: Keep the office well-stocked with snacks, tea/coffee, and stationery supplies.
  • Communication: Answer phones confidently and manage emails and messages promptly.
  • Proactivity: Continuously look for ways to improve office management, share new ideas, and take initiative.
  • Administrative Support: Perform ad-hoc PA tasks for the Directors, such as taking minutes, organisingmeetings, and arranging lunches.
  • Business Operations Support: Provide core support to the business operations and assist with administrative needs, including sustainability initiatives.
  • Creativity: Help create a fun and collaborative working environment.
  • Event Planning: Organise engaging staff social events throughout the year, including coordinating travel arrangements.
  • Access Management: Manage daily staff office access, including keys, fobs, and liaising with the facilities.
  • Building Relations: Act as the first point of contact with the reception team and maintain good relations with other internal and external customers.
  • Health & Safety: First aider and fire warden, communicate safety processes, restock the first aid box, and maintain relevant registers. Training will be given.
Experience & Qualifications:
  • Experience: 2+ years of relevant
  • Skills: Exceptional communication, organisational, and people skills. Proficiency in managing office supplies and administrative tasks.
  • Energetic, confident and always up for a challenge
Benefits:
  • Pension
  • Health Insurance
  • 25 days holiday plus Birthday off
  • Bonus
This is an office based role in Farnham. Hours are 9am to 5.30pm with 1/2 hour flexibility at beginning or end of day.

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