Legal Support Administrator

Job Description

Primary DetailsTime Type: Full time Worker Type: Employee Legal Support AdministratorThe opportunityQBE European Operations (EO) are recruiting for a Legal Support Administrator to join our ever-growing Legal team. This role is an integral part of the team based in Leeds and will provide high quality administration and team support. This is the perfect opportunityfor someone with a keen eye for detail and a passion for working with senior stakeholders in a fast-paced environment. Your new role

• Provide comprehensive administrative support to the legal team.
• Manage diaries, schedule appointments, and coordinate meetings, including tracking actions and follow-ups.
• Provide PA cover for the CLO PA during absences.
• Raise purchase orders and receipt invoices accurately and in a timely manner.
• Maintain and update budget logs, ensuring precision and adherence to budget.
• Prepare and edit presentations, legal documents, flow charts, and mark-ups/comparisons as needed.
• Coordinate team training and professional development, including CPD activities and renewal of practicing certificates.
• Arrange team travel logistics.
• Serve as the Legal Tech super user, offering guidance and support.
• Oversee team onboarding and provide ongoing support.
• Communicate effectively with internal and external stakeholders.
• Maintain the legal holidays calendar and ensure its accuracy.
• Provide support for various legal activities, including document signing.
• Keep key documents updated, such as structure charts.
• Manage the Legal teams intranet site.

About you

• Previous experience in legal roles preferred.
• Familiarity with invoicing and budget management is preferred.
• Familiarity with legal tech such as iManage is preferred.
• Excellent organisational skills with a keen attention to detail.
• Proficiency in Microsoft Office Suite and document management software.
• Exceptional written and verbal communication skills.
• Ability to liaise with senior stakeholders of the business.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Discretion and integrity in handling confidential information.

Why QBE At My Best At QBE, we want our people to feel rewarded and inspired to perform at their best, thats why we have created At My Best". Its our connection, our way of showing we have your back. We understand that one size doesnt fit all and that priorities can changedepending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. Its in the culture of our business, our QBE DNA, to support our people. Everything we do is underpinned by our QBEDNA - because we know its not just what we do that matters, its how we do it that makes the difference. In addition to this, we also offer flexible parental leave for both parents and have several employee network groups that support and empower our diverseworkforce. At QBE, we view our people as our most precious asset. We understand the importance of fostering a work environment that is responsive to the changing needs of todays workforce. QBE aims to build a workplace that is fair and inclusive because we want to attractand retain the best people to do the job, we have adopted flexible working across the company and welcome this conversation (https://careers/flex-qbe/). Some of the awards QBE are proud to have won, been a finalist for, and shortlisted for include; 5-star Diversity, Equity and inclusion (DEI) awards, 2023 Winner - Insurance Business Canada Employer of the Year 2022 Winner - Insurance Insider British Claims Awards 2022 Winner - InsurTech Award Insurance Times Claims Excellence Awards 2022 Winner - Claims Product Solution of the Year Working Families Best Practice Awards 2021 Finalist for: Best COVID-19 Response Insurance Post British Insurance Awards 2022 Shortlisted for: Best Customer Care, Diversity & Inclusion Initiative of the Year 2022, Specialist Insurer of the Year (for Construction), General Insurer of the Year We are proud to have partnerships with organisations such as Stonewall and Working Families, and our commitment to the Women in Finance Charter, the UN Womens Empowerment Principles and Race at Work charter helps keep us accountable and transparent. Inclusion of Diversity We are striving to create a workplace culture where all our people feel included, and we are committed to building a diverse workforce that is reflective of the communities we operate in. We know that diversity of thought, background and experience enables better decision making, improves the quality of our delivery and helps us to meet the needs of our customers. ESG & Sustainability At QBE, we believe that integrating sustainability into our business helps us deliver on our purpose of enabling a more resilient future. Our three key focus areas include fostering an orderly and inclusive transition to a net-zero economy, enabling a sustainableand resilient workforce and partnering for growth through innovative, sustainable and impactful solutions. For further information regarding QBEs sustainability targets, including our net-zero pledges and inclusion of diversity targets, and our award-winningimpact investment initiative s4Good, please visit our Sustainability homepage and read our latest Sustainability Report ( Link ). About QBE We can never really predict whats around the corner, but at QBE were asking the right questions to enable a more resilient future - helping those around us build strength and embrace change to their advantage. Were an international insurer thats building momentum towards realising our vision of becoming the most consistent and innovative risk partner. And our people will be at the centre of our success. Were proud to work together, and encourage each other enable resilience for our customers, our environment, our economies and our communities. With more than more than 11,000 people working across 27 countries, were big enough to make a real impact, but small enough to provide a friendly workplace, where people are down-to-earth, passionate and kind. We believe this is our moment - what if it was yours too Your career at QBE - lets make it happen! To find out more about why you should work for QBE,