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Project / Site Administrator

Adele Carr Recruitment
Job LocationLiverpool
EducationNot Mentioned
Salary£25,000 - £30,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Project/Site AdministratorOur client is based in Liverpool city centre and they are seeking a Project / Site Administrator who has a minimum of 2 years experience managing Projects & Site Administrative duties.Role Overview: The role of a Project/Site Administrator is integral to construction businesses to ensure successful completion of construction project documentation. This role involves managing site administration activities, document control,project deliverables, and key information/documentation, including O&M files. The Site Administrator must implement and maintain all company policies, procedures, and management systems.Key Responsibilities:

  • Plan and set up project administration effectively.
  • Manage the drawing portal system and ensure project setup.
  • Create and manage the project dashboard system.
  • Collate information from the site team for monthly client reports.
  • Audit administration systems to ensure correct implementation.
  • Monitor design team documents and drawing portal.
  • Support site team and project managers with general project administration.
  • Perform monthly audits of folders and documents.
  • Upload weekly checks such as hoarding, plant, hoist, mast climber checks to the L drive.
  • Chase sub-contractors for weekly safety information packs.
  • Assist in closing out health and safety RCS inspection reports.
  • Support induction and training coordination as directed by the project/site manager.
  • Maintain site cabins/offices for best presentation, signage, and tidiness.
  • Liaise with and assist client teams and management.
  • Support training matrix management, first aid, and fire marshal coordination.
  • Prepare data for site-specific monthly board reports.
  • Undertake the role of Fire Safety Coordinator and First Aider.
  • Coordinate information for updates and promotion purposes.
  • Provide general ad-hoc administration and support to the project team.
  • Arrange and coordinate external site meetings.
  • Manage noticeboards ensuring data/information is accurate and up to date.
  • Manage changes in staff movements for payroll and attendance management system reporting.
Experience / Qualifications:
  • Previous experience as a Site Administrator in construction is essential.
  • Experience in project management, document control, and information management.
  • In-depth knowledge of electronic document management systems.
  • Solutions-focused "Can Do" attitude.
  • Strong communication skills.
  • Unrivalled work ethic.
  • Energetic, enthusiastic, and passionate about the role.
  • Positive teamwork mentality, thriving on two-way communication and commitment.
  • Preferably highly experienced in using Viewpoint.
Package:
  • Benefits: 25 days holidays plus your birthday off, Bank Holidays, Pension scheme, Death in Service, Medical cash plan, EAP.
  • Location: Liverpool city centre
  • Job Types: Permanent, Full-time
  • Pay: £25,000.00-£30,000.00 per year
  • Schedule: 8-hour shift, Monday to Friday
Experience:
  • Construction site administration: 2 years (required)

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