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AP Executive

Trace - Expert Accountancy Recruitment
Job LocationLondon
EducationNot Mentioned
Salary£30,000 - £35,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

  • Must have Media/Marketing Sector Experience
  • Strong Excel Skills
  • West End (Hybrid - 3 days in Office)
AP Executive - Media Advertising Agency - Paying £30,000 - £35,000 + Study SupportAs an Accounts Payable Executive, you’ll be integral to our finance operations, managing supplier setups, overseeing invoice processing, handling expense claims, and maintaining accurate records.Please noteyou musthave previous experience withinmedia or marketing agenciesandaccounts payable experience.Suitable candidates will be great communicators as you will be directly contacting clients regarding outstanding invoices andfocus on administration and be looked upon for accuracy when maintaining transaction logs and closing/balances of payments.Responsibilities:
  • Oversee new supplier setup and payment terms, ensuring compliance with company policies.
  • Manage sending invoices and purchase orders to the offshore team, addressing any queries.
  • Process and pay expense claims according to companies policy.
  • Handle cheque requests and process BACS payment runs efficiently.
  • Generate monthly unmatched PO reports to identify outstanding items.
  • Ensure invoices are authorized and goods are receipted per internal policies.
  • Perform monthly reconciliations before payments.
  • Resolve queries promptly, notifying management of old or escalating issues and any legal notices from suppliers.
  • Process petty cash or cash advances with full documentation, receipts, and authorization.
  • Maintain accurate and up-to-date filing systems, meeting all deadlines.
  • Conduct regular reconciliations to maintain AP and expense ledgers.
Requirements:
  • Essential: Previous Accounts Payable experience. 2+ Years
  • Proficiency in Microsoft Office, especially Excel and Outlook.
  • Advantageous: Knowledge of Zero or Netsuite.
  • High standard of numeracy and communication skills.
  • Excellent communication skills, maintaining positivity under pressure.
  • Reliable, responsible, and pride in your work.
  • Motivated and flexible, willing to work extra hours during busy periods.
  • Fun, personable, and a great team player.
  • Must be detail orientated with ability to think strategically and analytically.
  • Ability to problem solve in an occasionally unstructured environment.
At Trace, we are committed to fostering an inclusive and diverse workplace and believe that, in any business, it is imperative that all members of staff feel appreciated and respected in their roles. Our job is simply to find the best candidate on the market,regardless of their age, race, religion, disability, gender identity, sexual orientation or any other factor irrelevant to their qualifications and competencies.If you have any further questions regarding accessibility throughout the process, then please get in touch or call a member of our DEIB Champions team.

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