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Company Secretarial Assistant

eFinancialCareers
Job LocationLondon
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

What the Hiring Manager SaysQuilter Corporate Secretariat is well regarded for the critical support it provides to the Quilter plc Board and the boards of its subsidiaries. We require a capable and experienced Assistant Company Secretary with strong technical knowledge and skills to join our team to provide support to the Quilter businesses and core PLC activities including year end work. This is a great opportunity to build on existing experience and work within a supportive and developmental environment. About the RoleThe role supports key activities undertaken by Corporate Secretariat to support the Quilter businesses providing company secretarial support to the Groups subsidiaries on routine statutory & regulatory compliance, corporate governance and transactional mattersincluding:

  • Maintenance of Group entity statutory records in compliance with legal, statutory and regulatory requirements.
  • Drafting routine board minutes, papers and statutory forms.
  • Prepare and review corporate documentation such as report and accounts.
  • Working with Business contacts and responding to ad-hoc company secretarial queries from the business.
  • Working with the Businesses to ensure Quilter policies and procedures are implemented in an appropriate manner.
  • Support corporate transactions and projects including liquidations of companies that are no longer required.
  • Provide support for the regulatory filings managed by the team, such as close links and annual controllers report.
  • Undertaking research on technical matters and sharing knowledge with other team members.
This role also supports Quilter plcs listing on the London and Johannesburg Stock Exchanges. This will include contributing to and supporting core PLC activity including:
  • Work on projects to support the delivery of the overall team strategy.
  • Support the year end process for Quilter plc.
  • Support on key corporate governance activity for Quilter plc including supporting on Stock Exchange announcements for our dual listed entity and supporting the maintenance of insider lists and confidential lists.
  • Ad hoc support for Shareholder relations and Shareplans activity as agreed.
  • Support on key departmental systems, such as Insidertrack and diligent board books.
Importantly, you will build and maintain successful relationships with a variety of stakeholders from across the organisation and liaise with individuals at all levels. Importantly, you will build and maintain successful relationships with a variety of stakeholders from across the organisation and liaise with individuals at all levels. About YouOur ideal candidate is a qualified company secretary with 5+ years experience gained in a professional or regulated environment. Familiarity with key aspects of the regulatory environment within which the team works would be advantageous, including awareness of relevant aspects of the Companies Act, the Market Abuse Regulation, Listing Rules and Disclosure Rules & Transparency Guidelinerequirements. Candidates should be able to demonstrate strong organisational skill: able to work proactively, to prioritise work, maintain good attention to detail and work well under pressure. Our successful candidate has a positive and enthusiastic attitude, with good written and verbal communication skills. We are looking for someone who is a team player, comfortable collaborating with others, flexible in approach and willing to learn new thingsand take on new responsibilities. They will be able to support the training and development of others. They will work closely to deadlines across a wide range of work and be solution orientated. It is not essential but it would be great if you have:
  • Prior experience of financial services.
  • Previous experience of dealing with Diligent (Boards and Entities), and RNS Submit for releasing stock exchange announcements.
Core Benefits Holiday: 26 days Quilter Incentive Scheme: All employees are eligible to participate in our incentive scheme, based on the companys performance and their contribution to it Pension Scheme: 10% non-contributory company pension scheme that can be boosted through personal contributions Private Medical Insurance: Single cover as standard, cover can be increased at your own cost Life Assurance: 4x your salary, cover can be increased at your own cost Income Protection: 75% of salary payable after 26 weeks of absence In addition to our core benefits we offer a range of flexible benefits that you can choose from and pay for conveniently via a salary deduction.

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