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Facilities Coordinator

Michael Page Property & Construction
Job LocationLondon
EducationNot Mentioned
Salary£40,000 - £45,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Facilities Contracts Manager/Facilities coordinator with Hard services experience and experience working with contractors and managing a team.Client DetailsLarge venue based in central London, working in one site. in a large listed building.Description

  • Maintain an up-to-date Estates contracts register.
  • Monitor contract dates to ensure the best rates.
  • Carry out tender processes for new contracts.
  • Monitor contractor visits to ensure the correct service in accordance with each contract and that compliance standards are being met, including following up on remedials.
  • Set up regular contractor/contract meetings, chair review meetings where appropriate, take notes and manage actions, to ensure contract standards and terms are being met
  • Hard Servies experince
  • Experience of working with a CAFM system.
  • Manage the asset management and compliance modules of Concept, the CAFM System.
  • Keep the CAFM asset list up to date, uploading current and new assets onto the system, to monitor lifespan, plan remedials and replacements and manage upgrades.
  • Support Estates to develop tender information to carry out tender exercises and to be able to find suppliers to get a range of quotes for smaller scale work.
  • Help maintain an effective compliance monitoring function (CAFM system) including maintaining applicable policies and procedures to reasonably ensure compliance with legal and regulatory obligations.
Profile
  • Demonstrable experience in a similar role and understanding of contracts, compliance and procurement in an estates function. Demonstratable experience of Estates regulatory and statutory compliance requirements.
  • Experience of monitoring contracts to ensure best value for money for the organisation.
  • Excellent IT skills to be able to maintain electronic records and compliance date-monitoring; experience of working with a CAFM system.
  • Experience in working with a range of providers of building maintenance and compliance.
  • Experience of dealing with senior leaders, colleagues, and contractors.
  • Experience in managing tenders and developing tender information.
  • Strong awareness of health and safety procedures and practices and a strong understanding of compliance.
  • Experience of working on or managing a Help Desk or customer-focussed service type role.
Job Offer
  • £40,000-£45,000
  • Access to interest-free season ticket loan and cycle scheme partnership
  • Pension schemes with Legal & General and NEST
  • 33 days annual leave increasing up to 40 with length of service (including bank holidays)
  • Sabbatical option, subject to agreement and policy
  • Generous sick pay
  • Family-friendly employer with supporting policies

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