Junior Legal Secretary - Employment law

Job Description

Junior Legal Secretary - Employment law (Fantastic supportive law firm in the City)This is an exciting opportunity to excel in a client facing and administratively intense role within a firm that actively strives to be the best in industry and is committed to the development of its people.The role of a Junior Legal Secretary is primarily to support the Employment Team. As a centralised support pool for the entire Employment Team, the Junior Legal Secretary will handle all administrative and file management tasks.This is a perfect role to build on any Legal Administrative or Team Assistant experience you have, work alongside Legal PAs and learn from the best !Administrative and File Management* Arrange meetings, book conference rooms, refreshments, check rooms prior to meeting etc. and liaise with other attendees, both internal and external* Undertake large and small copying requests* Bind and finish copied work as appropriate* Scan work onto the system* Receive and process file management requests* Create new files on the system* Return or add documents to existing client files* Work with the practice management system to log and record documents* Handle and administer closed files as requested* Undertake all file management and file housekeeping procedures to ensure filing is constantly up to date* Undertake all file closing procedures* Process archive retrieval requests* Maintain all filing and work areas in a tidy and orderly manner* Any ad hoc duties as requestedCommunication* Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely mannerDocument production* Producing and amending correspondence, documents, reports, deeds, attachments etc. from a variety of sources, in house style and in line with the firms specific systems/procedures* Producing and amending PowerPoint presentations, organisational charts, mail merges, Excel spreadsheets and graphs* Effectively using systems to prioritise and complete incoming work* Proof reading and checking documents to ensure they are correct, in line with house style* Keeping service users updated on the progress of their work* Ensuring documents are produced within the required timescales* Supporting and helping other team members by sharing system knowledge and ensuring own and others skills are developedFinancial* Assist with the billing and credit control processCustomer Service* Deal with any Lawyer and Legal PA enquiries in a prompt and efficient manner* Communicate and liaise with Lawyers and Legal PAs on file management issues* Consistently and appropriately update service users on progress where appropriatePersonal attributes and skills* Accurate typing speed of at least 60 wpm* Good knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm to be able to utilise their time as efficiently as possible* Well presented with excellent communication skills* Highly literate and numerate with strong customer service skills* Excellent communication, organisational and team skills, unflappable* Excellent telephone manner and competent knowledge of telephone system* Capable of taking initiative and developing solutions to any issues encountered, liaising withcolleagues as necessary* Flexible and enthusiastic self-starter* Able to work alone as well as within a team* Attention to detail, ability to retain high concentration levels for extended periods of time* Ambitious to progress career and deliver quality work output at any timeRequired skills

• Administration Assistant
• Team Assistant
• Junior Legal Secretary
• Junior Legal PA