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P2P Executive / Business Partner

Anthony Cole Associates
Job LocationLondon
EducationNot Mentioned
Salary£35,000 - £40,000 per annum, pro-rata
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Our client is a global superpower in the Online/Leisure/Retail industry, with offices based in Central London. They currently seek a P2P/AP Business Partner to join their team, initially on a 6 month FTC to start immediately.Sitting within the Digital Finance function, P2P Business Partners manage the front-end P2P engagement with designated business areas. You will have complete accountability for the efficient and accurate processing of requisitions, PO’s, invoices & payments to vendor, end to end, through the Group P2P systems. As a team, we focus on our Marketing, HR, Corporate & Facilities divisions and you will be the main point of contact for all vendor activity through our accounting ledgers, ensuring costs are assigned to correct budgets and managing the timely payment of invoices for a designated business area.KEY RESPONSIBILITIES

  • Procurement advisor to the business and overall responsibility for the effectiveness of the P2P process - including continuous improvement of processes and metrics, and ad-hoc issue resolution
  • Be the main point of contact for Divisional Marketing, FP&A, Management Accountants, Financial Shared Services (FSS), Procurement and Tax teams for issue resolution for your designated business area
  • Work collaboratively with your team to manage the centralised query mailbox - all requisition and order related issues, end to end process delivery, query management, conflict/issue resolution, and urgent requests.
  • Identify, highlight and create stakeholder training opportunities, delivering training and refresher sessions when required
  • Support the divisional teams with new supplier creations, requisition process, ensuring accurate data is sent to Oracle and PO volumes are optimised
  • Manage the Excel Requisitioning process via email within agreed KPIs, effectively communicating the progress and status of orders.
  • Monthly engagement with budget holders on any outstanding POs; ensure POs are closed if no longer required or accrued if supplier invoice not yet received
  • Identify Multi-Period Accounting invoices and advise on schedule of releases prior to submission for invoice processing to ensure monthly P&L balances are correct
  • Review monthly PO cost allocation to P&L for your business area and identify when a PO accrual is required
  • Review invoices received, in various currencies, checking relevant approvals prior to submission for processing by FSS team
  • Weekly reviews and approvals of vendor payment schedules
  • Resolve any bank detail issues highlighted by the FSS team, following the change policy
  • Assist the Financial Accounting team by achieving closure of month end purchase ledger by given deadlines
  • Ensure corporate credit card expenditure within your business units are accounted for in a timely manner and audit escalated employee cash and credit card claims, ensuring they are in accordance with the travel and expenses policy
    • SPECIALIST SKILLS & EXPERIENCE
  • Experience of purchase to pay or senior accounts payable coordination, gained within a small or large international business
  • Strong understanding of purchase accruals and pre-payments & knowledge of Chart of Account structures
  • Experience of managing a high volume of stakeholder, colleague and supplier queries
  • Strong Excel skills
  • Excellent attention to detail
  • High standard of written and verbal communication with stakeholders
  • Familiarity with finance shared services model an advantage
  • Good understanding of VAT regime and compliance
  • Can demonstrate adaptability and flexibility in response to business change
    • COMPETENCIES / BEHAVIOURS
  • Highly organised
  • Self-motivated and can-do attitude
  • Understanding of multi-brand / multi-market business environments and their challenges and particularities.
  • Operates at the highest level of integrity
  • Strong experience of working with non-Finance colleagues
  • Strong numeracy and analytical skills
  • Ability to build relationships quickly and ensure Finance are seen as an enabler to the business
  • Knowledge of Oracle Fusion/Oracle Cloud preferred
    • Required skills
  • Accounts Payable
  • Accruals
  • P2P
  • Purchase Ledger
  • Vendor

    • Keyskills :
    Accounts Payable Accruals P2P Purchase Ledger Vend

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