Personal Assistant

Job Description

Ideas | People | TrustWe’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy – and directly advise the owners and management teams leading them.We’ll broaden your horizons Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operationremains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you’ll enjoy a friendly and supportive environment – and plenty of variety to keep you on your toes. Want to play your part in ourinternational operationWe’ll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.You’ll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO’s partners to help businesses effectively. You’llbe encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.At BDO, we understand that an excellent Personal Assistant plays a vital role in a thriving business. We are seeking a dynamic and proactive PA to join our team of business support professionals to undertake a pivotal role in helping steerthe firm to continued success.This is a career with a purpose.You will provide a full range of support in the Environmental, Social & Governance team in London for 5 Directors.Your role will extend beyond that of the known traditional PA to become a cornerstone in our operations. You are comfortable working proactively and managing your own tasks, as well as collaborating and communicating regularly with stakeholders to supportand build long-lasting relationships.Key attributes we value:

• Learning Mindset: Embrace continuous learning and apply your insights to our ever-changing business landscape.
• Calm under Pressure: Maintain clarity and composure, making informed decisions and solving problems.
• Adaptability: Juggle tasks and adapt swiftly to the dynamic needs of our firm.
• Flexibility: Respond with agility to unforeseen changes, balancing professional and personal resilience.
• Skilled Organisation: Anticipate needs and stay ahead, fostering a seamless partnership with stakeholders.
• Clear Communication: Convey information effectively, honing skills in clarification, empathy, and active listening.
• Commercial Acumen: Understand the business imperatives and contribute meaningfully to our strategic goals.
• Strategic Thinking: Align your tasks with your stakeholders and our firms vision, prioritising as needed.
• Troubleshooting: Tackle challenges proactively, offering solutions that reinforce your indispensable role.
• Resilience: Bounce back from setbacks with confidence, supporting colleagues through complex scenarios.
• Planning: Master the art of foresight, navigating complexities with a clear understanding of priorities.
• Tech Proficiency: Leverage technology to enhance processes and drive efficiency.
• Accountability: Own your responsibilities, managing your workload and stakeholder relationships.
• Problem-Solving and solution finding: Resolve issues independently, freeing stakeholders to focus on strategic endeavours.

At BDO we are all stakeholders. We all understand our mission and strategy and the responsibilities each person has towards its success.In return, at BDO, we offer a unique environment where your aspirations are taken seriously and we help align your skills for the future stages in your career. You will be part of our National Business Support stream, benefiting from a robust Career DevelopmentFramework and our in-house qualification, the BDO Vocational Achievement (BVA). Our commitment to continuous learning and development ensures you are equipped with the skills and knowledge to continue to deliver excellence.Your role will encompass a broad spectrum of responsibilities, including but not limited to:-

• Diary and travel management
• Email and meeting coordination
• Event co-ordination and support
• Basic project management support
• Business development/marketing assistance
• Document production
• Financial and HR system management
• Contribution to local and firm-wide initiatives
• Development of yourself
• General administrative support to the team, to include use and advocacy of the Business Support Hub

Manage the Hubs Client Management System and Client On-boarding processes and ensure the Hub’s client-facing procedures are in accordance with established BDO practices. Manage the Hubs pipeline of commercial opportunities, together with a status tracker,to be updated weekly. As the principal person responsible for Knowledge Management in the Hub, maintain an effective folder and file structure on SharePoint. Maintain a Forecast of Calendar Events, to be updated weekly. Establish and maintain a library andarchive of information slides, presentations, pitch decks, and other collateral for distribution to internal colleagues and clients. Maintain the Hubs key distribution lists for the purpose of efficient correspondence Manage significant calendar commitmentsfor the Hubs five Directors. Record and distribute key action points from the Hubs internal rhythm of meetings. Manage the Hubs recognition process and support the Hub’s welfare programme as required. Support the Hubs other strategic priorities as required.Technical Competencies Required:

• Proficiency in the Microsoft suite
• Experience at PA/administrator level
• Exceptional attention to detail
• Ability to contribute to projects
• A good IT aptitude to learn our platforms
• GCSE English and Maths (or equivalent)
• Knowledge of relevant policies and frameworks

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