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Part-Time Executive Assistant / PA to Electoral Services

Reed
Job LocationNorwich
EducationNot Mentioned
Salary£15 - £17 per hour, inc benefits
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary, part-time

Job Description

Executive Assistant to Chief Executive

  • Salary£15-17 per hour
  • Location: Hybrid working / Norwich, City Hall
  • Job Type: Part time 3-4 days a week Temporary for 3 to 6 months
We are seeking an Executive Assistant to help exclusively with the admin side of the Labour Group at the Council.This role requires a highly organised individual with a proven track record of supporting executive-level management, ideally within localgovernment. This is a part-time Hybrid role working 3-4 days a week.You will havethe capability to manage and support new team members.This is not a political role, it is purely to provide support with administration and coordination, Day-to-day of the role:
  • Provide high-level administrative support to the admin team that supports the 3 electoral wards including 19 Labour councillors including managing schedules, correspondence, and travel arrangements.
  • Assisting with expenses claims
  • Undertaking basic research tasks – e.g. obtaining past papers / reports / previous responses to questions.
  • Agenda preparation for group meetings (two upcoming dates in July). An agenda template will be circulated in due course. (Just a note that any requests from group members for agenda items will need to be cleared by the Leader)
  • Prepare and edit communications, presentations, and other documents.
  • File and retrieve documents and reference materials.
  • Conduct research, assemble data, and prepare papers for consideration and presentation.
  • Arrange and coordinate meetings and events.
  • Record, transcribe, and distribute minutes of meetings.
  • Monitor, respond to, and distribute incoming communications.
  • Liaise with internal staff at all levels.
  • Interact with external clients and stakeholders.
  • Review operating practices and implement improvements where necessary.
  • Supervise and train new team members, providing guidance and support.
Required Skills & Qualifications:
  • Extensive experience in an Executive Assistant / Senior PArole supporting senior-level executives.
  • Desirable background in local government.
  • Experience in managing and supporting a team.
  • Excellent organisational and time management skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in MS Office and administrative software.
  • Ability to work independently and handle confidential information with discretion.
  • Flexible and adaptable to changing workloads.
Please apply online or contact Maxine or Andrea at Reed Norwich to discuss

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