Temporary Facilities Assistant - Level 5

Job Description

The West End temps team at Office Angels are recruiting for a Temporary Facilities Coordinator to join a award winning medical governing body client, on a Temporary to permanent basis.Supporting facilities / Reception services at the large corporate offices in Euston.This is a fantastic opportunity for the right candidate to get their foot in the door of a highly respected, established charity organisation!The candidate must be available to start immediately and fully commit ongoing.A valid DBS Certificate is desired but not essential. Office Angels will apply for one on your behalf before you start.JOB ROLE: Temporary Facilities CoordinatorCOMPANY: Medical Governing Body / Medical Charity - that regulates Doctors in the UKHOURS: Full time, Monday to Friday 08:00 to 16.00 - This is a fully office based role - 5 days per week.SALARY: £17.23 per hourLOCATION: Euston, LondonCULTURE: Luxury office, working within a professional and busy environmentBENEFITS: 28 days holiday*, retailer discounts, free eye care vouchers, incentivesAs a Temporary Facilities Coordinator, you will play a vital role in providing comprehensive support to the facilities team. Your responsibilities will include:

1. Supporting facilities services on a shift pattern, which may include weekends. This will involve consulting with the landlord security team, internal staff, and ensuring smooth daily operations.
2. Assisting the reception service, maintaining the security system, checking passes, and auditing pass use. You will also be responsible for covering the reception desk, checking in visitors, and coordinating with cleaners.
3. Supporting the Facilities Help Desk service by responding to tickets within agreed timescales. Additionally, you will allocate work and follow up on tickets to ensure service level agreements are met.
4. Assisting in producing management information to support decision-making processes.
5. Contributing to maintaining health and safety standards by completing necessary checks, updating risk assessments, and following first aid and fire evacuation procedures. This will also include conducting Display Screen Equipment (DSE) assessments.
6. Performing planned preventive maintenance (PPM) tasks, including car park and office desk checks. You will also provide support for reactive maintenance works and produce access information when necessary.
7. Assisting in supervising staff and managing rotas during the absence of the Assistant Facilities Manager (AFM).
8. Supervising service providers to ensure standards of work are met and compliance with service level agreements. You will also be responsible for managing problem escalation.
9. Following financial processes for facilities and accommodation cost centres to facilitate ordering.
10. Supporting catering ordering and deliveries, as well as meeting room clearance.
11. Providing assistance with fit-out and refurbishment works.
12. Occasionally provide support to facilities staff at other locations throughout the UK,
13. Undertaking other reasonable duties as assigned from time to time.

The ideal candidate for this role will have previous experience in facilities coordination or a related field. Additionally, the following skills and qualifications are required:

• Strong organisational skills with the ability to prioritise tasks effectively.
• Excellent communication and interpersonal skills to liaise with various stakeholders.
• Proficiency in using facilities management systems and software.
• Sound knowledge of health and safety regulations and procedures.
• Ability to work independently and as part of a team.
• Flexibility to work on a shift pattern, including some weekends.

This is a temporary position, offering a competitive hourly rate and an opportunity to gain valuable experience in facilities coordination.If you are a proactive individual with a passion for facilities management, we invite you to apply for the Temporary Facilities Coordinator position. Joining our clients team will allow you to contribute to a supportive and inclusive work environment, whereyour skills and expertise will be valued.Please submit your application, including your resume and a cover letter outlining your suitability for the role toOffice Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyones chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations,religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, pleaselet us know and we will be happy to support you.Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.Required skills

• admin
• reception
• receptionist
• co-ordinator
• facilitates co-coordinator